What Records Would A Database For An Animal Shelter Have?

Shelter View¶

The shelter view screen (available from the default quicklinks or under ) gives you an overview of all the animals currently on your shelter, cleaved downwardly past their internal location.

Yous tin utilise this screen to jump straight to an animal'due south record. Y'all can also drag and drib animals to move them betwixt locations rapidly. If you have assigned units to the animal (for cage/pen numbers, etc) they volition appear next to their name. A dropdown in the upper right corner allows dissimilar groupings to be applied.

The "Location and Unit" group will bear witness a box for every cage/pen with the animals occupying them. If they are unoccupied, they'll be displayed with a green highlight. You can drag and drop animals between units in this view.

Find Animal¶

ASM has multiple methods of finding animals. The default is the uncomplicated screen:

From the single search term, this screen searches all aspects of the beast, including codes, names, breeds, microchip numbers, original owner details, media and movements. Animals are shown irrespective of where they are (the location field displays where the animal is) or whether or not they are dead. When yous use the organization search box at the pinnacle with an a: filter, the simple brute search is what gets performed.

For example, searching for "black" would render animals with black in the name, animals that are blackness in colour, animals adopted to an owner with the surname black, etc. Results are sorted by relevance, and so if the term appears in an animal's name or lawmaking, it will be at the pinnacle of the list.

By clicking the Advanced button, yous can go to a more than sophisticated search screen that allows you to search past beast location and land, age, etc. You can modify which discover animal screen is shown past default nether the card.

The Avant-garde screen allows you to enter detailed searches for groups of animals inside your database.

If yous printing the search button without entering any criteria, y'all will go a list of all animals on the shelter. This is considering the location box defaults to "On Shelter" - if yous change this to "(all)" y'all will go all animals wherever they are.

Once y'all press the search button, ASM will search through your database and check each record against any criteria you lot have called, and return to you lot a list of all those that matched. For example, y'all could quite hands search for all animals of species "Dog" who are notwithstanding on the shelter, located in a particular location and under half dozen months old.

The criteria fields follow i of three types:

• Driblet Downwards Boxes: You should select something from the listing or the "(all)" entry to specify that you do not want to filter by this criteria.

• Text Boxes: The arrangement expects you to blazon part of a give-and-take, name or code etc. For example, typing "ben" in the "Proper noun" box on the detect creature screen volition return all animals who have "ben" somewhere in their name - eg: Ben, Benji, Benson etc. Some boxes require numbers - the "anile between" boxes require an animal historic period expressed as a twelvemonth, or fraction of a year. Entering 0 in the "From Age" box and 0.5 in the "To Historic period" box volition render animals who are six months old and younger.

• Filter: The filter dropdown allows selection of a number of options at the same fourth dimension, such as only including animals that were transferred in from some other organisation or housetrained.

Edit Creature¶

The fauna screen is the one you lot will certainly use the most often within the organization. Across the height, the beast screen has a banner with important data nigh the creature.

Beneath the imprint, the animal screen is split into a number of dissimilar tabbed sections. Clicking these tabs makes that area of the creature agile. Because non all of the information is mandatory or applicable to every animal, some of the tabs will show a graphic to highlight that they accept information (the graphic varies according to what type of information is available on that particular tab).

Animal Details¶

The animal details tab contains all the basic information about the brute, including information technology's breed, species, name, age, location inside the shelter, identifying code etc.

A number of flags are available from a dropdown, including "Non-Shelter Fauna". Ready this flag if the beast is nil to practise with your shelter, but you want to utilize ASM's facilities in managing vaccinations, registering microchips, etc. This is very useful for shelters that run their own clinics which are open up to members of the public. Non-shelter animals are also useful in combination with the courtesy listing flag, which allows you to manage adoption listings for other shelters or owners without having those animals in your figures.

Yous tin can also set a "not for adoption" flag, which enables you to hide this animal from the internet publishers. Using the Hold and Quarantine flags will also hibernate the animal from publishing and add an keepsake (a fiddling icon) when you see the animal.

If the "Use Single Breed Field" pick is non enabled in the system options (the default), then ASM will brandish ii brood fields with a "Crossbreed" flag yous can ready. This allows you lot to choose 2 breeds for mixed/crossbreed animals. The details folio is subdivided into a number of accordion panels to categorise the details. If you have created additional fields for animals under then the "Boosted" console will announced.

The "Share" button can be used to publish the beast to various social media sites. A link to a publically viewable version of the fauna record will be posted. How that viewable page looks can exist tailored by editing the "animalview" template under

Details are treated like a document and when viewing, you get a personal copy. Any changes yous make aren't effective until yous hitting the Relieve button on the toolbar. If you effort to leave the details screen without saving changes, you will be prompted.

Entry¶

The Entry console contains all the data about how the animal originally entered the shelter, including their groundwork history and the names of the original possessor and person who brought the animal in.

When adopting animals out, the system uses this information to runway owners who take brought animals into the shelter previously and to warn staff before adopting animals to them.

The bonded with fields allow you to specify upto two animals that this fauna can be bonded to. Bonding checks that when the animal is adopted, it is adopted with its bonded partner(s).

Well-nigh chiefly, the right hand side of the screen contains the animals original date of entry to the shelter. This engagement is used when generating animal figures and auditing reports.

If you are using a US locale, you lot will also meet Asilomar categories. These let ASM to generate Asilomar figures for your shelter. Asilomar statistics are a standardised way of calculating euthanasia figures for animal shelters across the US. More data on them can be institute hither: http://www.asilomaraccords.org/

Health and Identification¶

The health and identification tab is used for entering general information well-nigh the animal'south health and veterinary care. The special needs box can be used to indicate that the animate being has an ongoing or permanent health trouble. Ticking this box volition flag this when publishing to the cyberspace and to services like PetFinder.

Expiry¶

The death tab is used for capturing information about the animal'southward death if information technology is deceased. The about important field is the deceased date, as a value in this field is used by the organization to indicate that the animal is dead.

In improver, an icon will exist shown at the side of the death tab if the animal is dead. The animal's location will also appear as Deceased with the reason. The reason volition be shown as "Died off shelter" if the beast was not in the care of the shelter at the fourth dimension of its death, and the death will not exist included in whatsoever figures or reports.

Nutrition¶

The nutrition tab is used for capturing information virtually the animal's diet. You lot tin set up as many different diet types (under ) as you lot like, and so log them here when the beast'southward diet changes.

Costs¶

The costs tab allows you to rails costs associated with looking after an fauna whilst it is in your care. You tin assign a daily boarding cost, and ASM will automatically keep track of how many days the animal has been on your shelter and how much information technology has cost.

In addition, you tin can add cost types through the menu and allocate costs for anything else your shelter has spent on the animate being (eg: Microchipping). Vaccinations and medical treatments accept a price field that you can set for each treatment and they will exist automatically totalled upward at the lesser of the costs screen along with a current running price for all time and a balance, calculated from total costs less any donations allocated to the animal.

By default, when the fauna is adopted, ASM will automatically catechumen the electric current boarding cost/time into a separate cost record and then it can exist preserved.

Vaccination¶

The vaccination tab is used to track data about whatsoever vaccinations an creature requires. An animal can have an unlimited number of vaccination records. For complicated, multi-diary procedures, run into Diary Tasks, covered later on on.

Use the toolbar to create and modify items in the listing. You will be reminded of outstanding vaccinations via the alerts on the domicile folio, or by viewing them under

Vaccinations tin can also have a cost fastened for use with reporting. The cost is for the individual vaccination.

Vaccinations have iii date fields:

• Required: This is the date that the vaccine is due to be administered to the animal

• Given: This is the date that the vaccine was really administered to the animal

• Expires: This is the date that the vaccine "wears off" and needs to be administered again.

Due vaccinations for the purposes of reporting, alerts and the medical book are those that have a required date, but no given date however.

Expires is a "chugalug and braces" reminder. The system expects you to set up the expires date when yous don't expect this vaccination to exist given again during the animate being'south stay with the shelter - eg: a booster vaccination that won't be given again for a year. Information technology ways the system can remind you a new vaccination needs administering in the unlikely the event that the fauna is still in the care of the shelter when the appointment arrives. To get rid of the alarm for an expired vaccination, create a new required vaccination for that animal of the aforementioned type.

Test¶

The test tab is used to track information about whatsoever medical tests an animal requires. An creature can have an unlimited number of test records.

Items in the test list are saved immediately to the database when you hit the Save push button in the popup screen. You will be reminded of tests falling due via the Test Diary report, main screen alerts, or by viewing them under

Tests tin can also take a cost attached for utilise with reporting.

Medical¶

The medical tab is used to track data about medical treatments an animal is receiving. It is extremely flexible in what information technology can track and it can handle just virtually whatever kind of schedule. You can create medical profiles from and use these as templates for treatment records.

Handling records are automatically created from regimens. You can edit the regimen by click on the treatment proper name.

As yous consummate each treatment, ASM volition generate the side by side record in the sequence, until there are none left and the medical record is automatically completed (unless the handling has an unspecified end, in which case ASM will continue to proceed creating treatments until the animal dies).

You tin view all outstanding medical treatments at any one fourth dimension past visiting , y'all can also print currently outstanding treatments from hither.

Medical records tin can too have a cost associated with them for reporting. The cost is for the whole medical particular (ie. If it'south a form of tablets, then the cost should reflect the whole price of all tablets required for the medical, information technology is not per private tablet).

Diary¶

The diary tab shows a listing of all diary notes relating to this particular fauna. From here yous can create new diary notes, as well as modify existing ones.

Send¶

The ship tab shows a history of where the electric current animate being has been transported to (particularly useful for rescues who have volunteer drivers taking animals to vets from foster homes). Transport can be scheduled and reports exist to discover new transports without a driver, etc.

Movements¶

The motion tab shows a summary of all movements that the animate being has undergone. An creature tin take an unlimited amount of movements and the movement tab has its own special toolbar. From here, you lot tin create new movements and jump direct to the owner records for existing movements.

Log¶

The log tab is used for logging boosted useful data. Yous can create every bit many log types equally yous desire under . Yous can then create a log entry with a given type for a date and with a comment. This is useful for keeping track of animate being weights, bite reports, owner emails, complaints and anything else yous can think of.

Template Animals¶

Information technology'southward quite mutual for shelters to want to assign certain elements to new animals. Whilst defaults for all the dropdowns can exist assigned under , it's normal to want to be able to assign a set of vaccinations, medical treatments or tests, or a particular diet, or some standard costs to new animals.

To exercise this, create a new animal record with the vaccination, medical treatments, diets and costs on that you'd similar to be assigned to new animals. Make certain that the "Non-shelter" box is ticked then that this template animal is kept away from all reports and figures. Finally, give information technology the proper noun "TemplateType" or "TemplateSpecies".

If you proper noun the animal TemplateType, the system will look for your template creature when the type of the new fauna matches it. Similarly, the species has to lucifer if the template is chosen TemplateSpecies. Type is preferred over species so if you take a new animate being where the type and species lucifer 2 different templates, the type will "win" and the new brute will get the records from the matching blazon template.

Where records require dates (for example, the due date on medical treatments or vaccinations), the organization will calculate the new date based on the departure betwixt the date brought in field of the template animal and the due/required date of the cloned records in question.

For example:

• Template brought in date: 1st January 2016

• Required date of a vaccination on that template: 10th January 2016

• Day difference: x days

• Required date of that vaccination when added to the new animate being will exist today + 10 days

When copying from a template fauna, ASM will copy the post-obit items to your new animal record:

• The animal's adoption fee corporeality and description/bio field

• The beast's current vet

• The Hold, Is Not Available For Adoption and Practise Not Register Microchip flags

• Any additional flags the shelter has added to the system

• Any boosted fields the shelter has added to the system

• Vaccinations

• Tests

• Medical regimens

• Diets

• Costs

• Diary notes

In addition, you can further define a template animal for baby animals (puppies and kittens). If the animal'south age is nether the system defined "infant split" of 6 months by default, the system will start await for templates called TemplateTypeBaby and TemplateSpeciesBaby before falling back to TemplateType and TemplateSpecies.

Source: https://sheltermanager.com/repo/asm3_help/animals.html

Posted by: rainesoves1951.blogspot.com

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